Reference Checking: How to Prepare Your Referee
A strong reference can be the final nudge that turns a good interview into a job offer. A weak or unprepared one can quietly undo weeks of effort. For health professionals in New Zealand, where clinical networks are small and reputations travel fast, references carry real weight. The good news is that you have far more control over this step than you might think.
Choose referees who have seen your clinical work
The best referees are people who have directly supervised or worked alongside you recently. Think of a clinical lead, charge nurse, practice manager or senior colleague who can speak to your skills, judgement and how you work with patients and teams. Avoid friends or colleagues who can only offer general praise. Most employers want at least one line manager reference, so make sure that person is on your list. Always ask permission before you share anyone's details.
Brief them before the call
Do not assume your referee remembers the detail of your work. Send them the position description and a short summary of why you are applying. Remind them of specific examples they can draw on, such as a patient flow project you led, feedback you received or a challenging situation you handled well. Let them know the approximate timing of the call and who will be making it. A referee who feels informed will give a confident, relevant and specific answer.
Make it easy for them
Busy clinicians are hard to reach. Confirm their best phone number and email, and the times they are available. Tell your recruiter the best way to contact them. A reference that takes a week to chase can slow down your offer and create doubt in the mind of the hiring manager.
Be upfront about any gaps
If your relationship with a former manager ended on difficult terms, or a referee may mention a challenge, say so early. Share your side with your recruiter before the check happens. Honesty builds trust, and a recruiter can often put context around a situation before it becomes a concern.
Your referee prep checklist
- I have asked each referee for permission
- At least one referee is a recent line manager
- They have the position description and my key examples
- They know when and who will be calling
- Their contact details and availability are confirmed
- I have thanked them for their time
Tick every box and you are well placed to finish your recruitment process strongly. A short thank you after the call also goes a long way and keeps a valuable professional relationship strong.
Looking for your next permanent health role in New Zealand? Talk to the RWR Health team today at www.rwrhealth.co.nz.







